Campus Partner Info Center
Exit Phase
There are 4 ways to exit a member: all members, whether they receive an award or not, must be exited and must have a completed exit form.
Exit with a Pro-Rated Partial Award
Do not exit a member with a pro-rated partial award without complete exit paperwork:
- exit form
- site supervisor evaluation
- member evaluation verification form
- Once you have received all their exit paperwork and confirmed their allowable service hours then: exit out of egrants using 2/29/12 as their completion date, input # of allowable hours served, and exit with a partial award
Before exiting make sure the member completed all their service hours with the proper site supervisor signing off on the time logs and the site supervisor's evaluation
Staple the forms together and place in the member's file
Exit with Full Award
Do not exit a member with full award without complete exit paperwork:
- exit form
- site supervisor evaluation
- member evaluation verification form
and you are assured the member completed all their service hours with the proper site supervisor signing off on time logs and the site supervisor evaluation
Staple the forms together and place in the member's file
Exit with Partial Award
- Have member write a letter or email stating the "compelling personal circumstance" with any supporting documents (such as letter from doctor).
- Fill out Exit form and next to the member signature write “member not available to sign” and date the form.
- Complete a site supervisor evaluation for member.
- Exit member in egrants
Staple the forms together and place in the member's file
Exiting With No Award
If you have contact with member:
- Have the member fill out an exit form
- Complete a site supervisor evaluation (Either the site supervisor or the campus partner can complete the form)
- Exit member in egrants
Staple the forms together and place in the member's file
If you have no contact with member:
- Send the member an Email
Example Exit Email
- For File:
- Make a copy of the email sent to the member.
- Fill out Exit form and next to the member signature write “member not available to sign” and date the form.
- Complete a site supervisor evaluation for member. (campus partner can complete)
- Exit member in egrants
Staple the forms together and place in the member's file
If member does mail you back the exit form (5 – 10% will mail it back to you), then place the member's signed exit form on top of the current exit packet, staple together, and place in member file.
